5 Mistakes Business Owners Make When Choosing an Office Space

In Vietnam, many business owners, entrepreneurs, and young professionals are finding shared offices to be more cost-effective than leasing their own private place.

Aside from the fact that the rent is lower, they don’t have to worry about bringing in furniture and office equipment and there’s no need to worry about maintenance, bills and utilities. Shared offices also have amenities and spaces to cater to different activities and events. Not all coworking spaces are the same – coworking becomes an umbrella term for a broad range of spaces and specialties. Finding the ideal office space to suit your specific business needs requires knowing your business identity and doing your own diligent research.

1. Failing to consider the type and need of their company

Many coworking spaces are designed to cater to specific types of businesses. They have different vibes and culture so make sure that you find the right fit for your company.

Although choosing an office from anywhere in the city is possible, there’s a benefit to having people of the diverse industries around you so networking and brainstorming outside of your immediate industry can easily be done.

The best coworking spaces are diverse and have a wide range of organisations, such as Azumi.

2. Not choosing an office in the best location

Location is an important aspect of any successful business. If you want to be ‘seen’, you need to place yourself in a good location. The idea is to choose a shared space that fits your company and would be easily accessed by both you and your clients.

Can it be reached via public transport? Are there nearby places where you can go for a quick bite?

Lots of shared office spaces are popping up as demand grows. There are many places to choose from, so choose wisely. Make sure that your office is easy to find and can be accessed 24/7.

3. Failing to inquire about facilities and amenities

Coworking spaces give you all the perks of working in a big company in terms of amenities. Before signing the contract, it’s important you know which of the facilities you can access and the terms of use. Is there a dedicated area for collaboration? Do you have access to meeting rooms? Where else can you entertain clients? Knowing what you can access based on your contract is important so you can adjust accordingly and maximise what you pay.

4. Forgetting to ask about security and access

The best thing about shared offices is easy access to your workspace and other important facilities. But who else has access to these?

Since you can leave your files and computer in your office and come back to it the next day, how are you sure they’re safe?

Although theft is rare in a shared office, it’s important to know what security measures are in place and how the office conducts safety checks.

5. Being unaware of additional charges and hidden costs

Ideally, all the different facilities needed to conduct a business are available in a coworking space but it’s important to be aware of any additional charges that you might incur if you need extra rooms for your team or more internet bandwidth.

Is there an extra cost to use the meeting room? Will you be charged extra if you need to access your office at night? Those are the questions that you need to ask.

If you are looking to find the ideal community to grow your small business, check out Azumi Serviced Offices, and book in a tour.